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Connect Site Reports and Data Explorer

Important: This article concerns Get Connected Version 2.6. Your site might not be seeing this feature because it is not using 2.6. Click here to learn more about 2.6.

Get Connected offers over two dozen ready-made reports on your Get Connected platform's activity. In addition, you can drill into specific data using the Data Explorer reports. This article reviews the types of reports available and provides instructions on using the Data Explorer.

Accessing Reports

Ready-Made Reports

Get Connected reports are groups into the categories listed below. Click on a category to learn more about the specific reports offered.

Not all categories apply to all sites; for example, if you aren't associated with a Corporate Connect or Campus Connect site, you won't have the Connection Reports.

The Data Explorer

With Get Connected's Data Explorer, you can use a filtering tool to develop views that display only the information you need.

To access the Data Explorer, go to the Reports area of the manager panel and see the Data Explorers heading.

Report Types

With the Data Explorer, you can dig into your data from 9 different starting points.

Agency

This explorer focuses primarily on agency data and can include the following types of information:

  • Agency profile data, including who we are/what we do, causes, and contact information
  • Record information, such as status (active, inactive, pending, etc.) and date update
  • Clusters and tags
  • Event data, including RSVPs
  • Need data, including hours submitted

Event

This explorer focuses primarily on event data and can include the following types of information:

  • Event details, including start and end times, location, title, description and posting agency
  • Record information, such as status and ID
  • Whether RSVP and donations have been enabled

Need

This explorer focuses primarily on need data and can include the following types of information:

  • General need data, such as title, description, date, location, capacity, age requirements, and posting agency
  • Need account data including status, date added, date updated, and need ID
  • Comments and tags
  • Number of need responses

User

This explorer focuses primarily on user data and can include the following types of information:

  • User profile data (name, email, address, birthday, gender, phone, etc.)

    Note: Data can be pulled only if it has been imported or manually submitted by a user or admin.

  • User activity data, including date added, date updated, interests, need responses, and fanned agencies
  • Comments and tags

Response

This explorer focuses primarily on need-response data and can include the following types of information:

  • Relevant ID numbers (user ID, response ID, agency ID, site ID)
  • User name and email
  • Need title
  • Name of the posting agency
  • Response date; also includes date updated, if applicable

Fan

This explorer focuses focus primarily on agency-fan data and can include the following types of information:

  • Fan information (ID, name, email, status)
  • Agency information (ID and name)
  • Fan and site IDs
  • Date user became a fan of the agency

RSVP

This explorer focuses focus primarily on event-RSVP data and can include the following types of information:

  • Basic event information (event ID, title, start and end times, status, posting agency)
  • Basic information on user who RSVP'd (name, email, user ID)
  • Date of RSVP

Hours

This explorer focuses focus primarily on volunteer-hour data and can include the following types of information:

  • Name, email, and ID of the volunteer who responded to the need
  • Title and ID of the need
  • Name and ID of the posting agency
  • Information entered on the need response form, including number of hours, miles traveled, description, and answers to any custom questions
  • Date the hours were submitted
  • Status (approved, declined, or pending)

Donation

This explorer, which will be useful only for those sites that use Get Connected's Donations functionality, focuses primarily on donation data and can include the following types of information:

  • Donor information (name, address, email, user ID)
  • Donation information (amount, date made, status, last four numbers of credit card)
  • Domain (site) information

Building a Custom View with the Data Explorer

To build a custom view:

  1. Access the reports area by clicking Reports in your manager panel utility bar.
  2. Under the Data Explorer heading, click on the type of view you wish to create.
  3. Check or clear the boxes corresponding to the data you wish to include or omit, respectively. The report in the table below adjusts to meet the criteria you've specified.

Note: An export of the report will include all available fields. For example, if you selected to omit user ID from the report, the user ID will not show up on your screen but it will show up in the export. 

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