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Your Agency's Profile Page

Your agency's profile page contains important information volunteers need in order to:

  • Know your agency's purpose
  • Contact your agency
  • Locate your agency
  • View and sign up for your agency's volunteer opportunities
  • Learn about and plan to attend your agency's events

After signing on as an agency in Get Connected, update your agency's profile page as soon as you can.

Accessing Edit Mode

"Edit mode" is the area of Get Connected where you can edit your agency's profile, add and edit needs and events, and approve volunteer hours that have been submitted.

To access edit mode:

  1. Log into Get Connected 2.0.
  2. Click Manage Agency at the top of the screen.

Note: If you manage two or more agencies, clicking Manage Agency opens a dropdown list showing all of your agencies. Select the name of the agency to edit.

Editing Your Agency's Profile

Your agency's profile is divided into eight main areas:

Most areas contain information fields, and all have an Update Agency Info button. Clicking this button saves all of the information in your profile--regardless of what areas have been edited since the last update. 

Agency Logo

Your agency logo is an important part of your agency profile; it appears in agency listings, as well as on the main page of every need and event you post. It shows up as follows in grid view:

If you don't upload a logo, then the first letter of your agency's name will be displayed in a colored box in place of a logo:

Note: The color of the box changes with each new view.

Uploading Your Agency's Logo

To upload your agency's logo to Get Connected 2.0:

  1. Go to edit mode for your agency.
  2. Under the "Agency Logo" heading, click Upload Logo.



  3. Browse to the logo, select it, and click Open.

    Note: The image should be at least 540 pixels by 540 pixels. You'll be able to resize it in the next step.

  4. (as needed) Click and drag the borders to resize the image.
  5. Click Save Agency Logo.

Note: To remove a logo, click Remove under the Upload your logo heading. To replace an existing logo, first remove it and then upload a new one.

Making Your Logo Appear Larger

Some logos may appear larger than others in the agency card. Here are a couple of tips for making your logo appear as large as possible in the space provide:

  • Use a logo that is roughly as wide as it is tall. Perfect squares and circles are best.
  • Use the cropping tool to crop out as much surrounding white space as you can, or crop the photo before uploading it.

Note: In Get Connected 2.6, the logo space is slightly larger than in earlier versions of Get Connected.

Agency Managers

In Get Connected, an agency manager is someone who can access edit mode for a particular agency. This individual can edit the agency's profile, post needs, post events, and approve hours on behalf of the agency.

Each Get Connected agency must have at least one manager. For agencies with multiple managers, one person serves as the primary agency manager while all others are secondary.

This section of this article covers the difference between primary and secondary agency managers and explains how to add a new manager, how to delete a manager, and how to change a manager's status from secondary to primary.

Primary and Secondary Managers

To register an agency with Get Connected, you must submit an email address. The system associates this email address with primary agency manager.

In addition to the agency-manager capabilities mentioned above, a primary agency manager can add and delete secondary managers.

Secondary agency managers can be added to an agency once it's been created in Get Connected. They have all of the agency manager capabilities mentioned above but cannot add or delete other managers of their agency.

Note: Get Connected allows up to 12 managers per agency.

Adding a Secondary Manager to an Agency

To add additional managers to an agency:

  1. Go to edit mode for your agency. Under the "Managers" heading, you'll see the name of the primary manager (and any other managers).
  2. Begin typing the email of the individual to be added. If that email is registered with Get Connected, it will show up and you can select it.

    Note: If the person's email address is not displayed, the person is probably does not have a Get Connected account. If you're certain that they do have an account, check the spelling or consult your records to make sure you have the correct address.

It is not necessary to click an Update Agency Info button; the manager information is saved automatically.

Deleting a Secondary Manager

Only a primary manager (or an admin) can delete a secondary manager from an agency. The instructions below pertain specifically to agency managers who are the primary managers for their agencies.

To delete a secondary manager:

  1. Go to edit mode for your agency. Under the "Managers" heading, you'll see the name of the primary manager (and any other managers).



    In the image above, note that the Annabelle Admin has a solid star next to her name, indicating that she is the primary manager. Meriwether Manager has a clear star, indicating that he is the secondary manager. 
  2. Click the X next to the secondary manager's name to delete it, and then click  Yes to confirm the deletion.

Making a Secondary Agency Manager Primary

The primary agency manager has the ability to make someone else the primary manager for their agency.

Important: Each agency has only one primary manager. If, as the primary manager, you make someone else the primary manager, you will automatically become a secondary agency manager and will no longer be able to make changes to the other managers listed.

To change a secondary agency manager to a primary one:

  1. Go to edit mode for your agency. Under the "Managers" heading, you'll see the name of the primary manager (and any other managers).

    Note that the primary manager (Annabelle Admin) has a solid star next to her name. This solid star indicates primary manager status, while the outline of a star (such as the one next to Meriwether Manager's name) indicates secondary manager status.
  2. Click on the secondary manager's star outline, and then click Yes to confirm that you want to make that individual the primary manager.

Once you have given someone else primary manager status, you will no longer see the X that allows you to delete another manager. You'll also see only the solid star that indicates the primary manager. In the example below, we are still logged into Annabelle Admin's account, but she is no longer the primary agency manager.

 

Basic Information

The "Basic Information" section of the profile contains the fields described below.

Agency Name The name of your agency; completed automatically based on your entry when signing the agency up.
Direct Link

Your agency's direct link consists of this site's web address and a brief, unique label that you control. Use this field to enter that unique label. It should be your agency's name or an abbreviated version of it.

In the example above, Community Paws Pet Therapy's profile page will consist of the site's URL for agencies (for example, anytownvolunteercenter.org/agency/detail), plus that direct link.

Hours of Operation Because this is a free-text field, you do not have to use any special format to enter days and times.
Causes Use this field to identify the causes your agency supports. Your selections will be used to match volunteers with agencies that interest them.
Agency Video  Once you've uploaded your agency video to YouTube or Vimeo, enter your video's YouTube or Vimeo URL here.

Contact Information

The "Contact Information" section of the profile consists of fields described below. The Email, Phone, Fax, Contact Person, and Contact Title information is displayed publicly on your site.

Email Enter the email address your agency uses for general inquiries.
Phone, Fax Enter your agency's phone and fax (if applicable) numbers.
Contact Person Enter the name of the agency's primary contact.
Contact Title Enter the primary contact's title.

Note: A person does not have to have a Get Connected user account in order to be listed as a primary contact.

Additional Contact Email Addresses Enter the emails you would like to have copied (cc'ed) on all need responses and RSVPs sent to the agency managers.

Note: A person does not have to have a Get Connected user account in order to be listed as an additional agency contact.

Important: The email address entered here is for viewers who wish to contact your agency by email. It is not used for automated notifications. Only the agency managers and additional contacts receive automated Get Connected notifications.

Location

The address you enter here will be shown on the map on your profile page. Here's an example from one agency's profile page:

Note: If you don't want your address to be public or shown on a map, you can enter a P.O. Box instead of a street address.

The Additional Location Information field can be used for the following types of information:

  • Parking instructions if needed
  • Landmarks to help people find you
  • Instructions for getting to a suite or other office within a larger building
  • Information about multiple locations

Links

Use this sections to provide your website URL, along with your Facebook and Twitter pages. These links will appear as Website, Facebook (with Facebook logo), and Twitter (with Twitter logo), respectively.

Descriptions

The "Descriptions" area of your profile consists of two sections:

  • Who We Are - Your agency's history, mission, and vision
  • What We Do - Your agency's programs; the various efforts your agency take to realize its vision

Because the descriptions are so important, they appear at the top of your agency profile page, next to the logo.

Tip: For easier viewing, try to limit your descriptions to just a couple of paragraphs.

Photos

You can add up to 12 agency photos. Photos are displayed in slideshow format at the bottom of the page. Photos must be image files (jpg/jpeg, png, or gif) in order to load properly.

To add a photo:

  1. In the "Photos" section of your profile editing page, click Add New Photo.
  2. Browse to the photos you want to add and select them.
  3. Either click Open or simply drag and drop the photos into the Add New Photos box. This action adds the pictures to your page.
  4. Click Okay, or click Refresh Now to view the pictures on your profile editing page.

To see the slideshow of your photos, scroll to the top of the page and click View.

The photos are automatically displayed as a slide show, but a user can also manually scroll through them by clicking the arrows in the bottom left-hand corner of the picture.

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